Finance Administrator (Self-employed)

Terms: 6 month fixed-term freelance contract with the possibility to extend

Fee: £1000 a month based on 2 days a week  - Tuesdays and Wednesdays (subject to negotiation)

Start date: ASAP, no later than mid February 2022

Office base: Villages in Action office, Teignmouth, TQ14 8AF. Some work from home may be possible (subject to negotiation).

About us

Villages in Action enlivens and empowers communities in Devon (East Devon, Mid Devon, South Hams, Teignbridge and West Devon) through engagement with the arts. We bring theatre, music, dance, circus, spoken word, storytelling, puppetry and poetry from around the world to our rural, coastal and market towns. 

We are a network of volunteers, community venues and producers committed to improving access to culture by hosting exciting live events and activities. By supporting people to organise their own cultural activity, ViA aims to enhance the quality of life for our communities; combatting isolation and encouraging social inclusion. 

ViA is a registered charity and governed by a board of unpaid trustees, currently receiving funds from Arts Council England, East Devon District Council and Teignbridge District Council, with recent project funding from Devon County Council.

We are a small, newly established team based in Teignmouth and we’re working hard to establish fair and flexible working practices, while meeting the needs of our communities. This year marks a milestone in the charity’s work, with a renewed board and an ambitious programme of activity for 2022 and beyond.

About the role

Villages in Action is seeking a Finance Administrator to manage the finance and administration of the charity. This newly developed role will work closely with the Programme Manager and Producer at ViA to develop robust financial management systems and effective processes. This role will suit someone with proven experience of finance and administration with an interest in the arts and/or not-for-profit sector. 

Flexibility is important to us and the working days listed above are a starting point for discussion. For example, not all hours have to be worked in 2 days, we can work around caring responsibilities. Very occasionally we may ask you to attend events in the evening or on the weekend to better understand the work we do.


  • Handling all financial transactions for ViA (eg. processing invoices)
  • Leading monitoring and collation of financial reporting to Arts Council England and other funders by required deadlines, including cash flow forecasting, financial monitoring and regular financial controls meetings
  • Co-designing clear internal systems and deadlines with ViA core team to ensure that other essential data is being collected for reporting requirements to funders
  • Maintaining all necessary annual reporting to Companies House, Charity Commission and HMRC alongside our Accountant supported by the Programme Manager and Trustees
  • Planning and supporting organisational policies and plans
  • Office administration and a point of contact for general enquiries
  • Finance and administration for ViA events, including tracking ticket income from box office
  • Supporting the Programme Manager with the creation and presentation of financial reports to the Board of Trustees on a quarterly basis
  • Occasionally attending key strategic/sector meetings specific to job role, or taking on additional training, workshops or opportunities to grow skillset in the industry 
  • Helping to scope and adapt our systems as needed in line with the growing ambitions of the charity.
About you

The successful candidate will demonstrate the following skills, attributes and personal qualities.


  • An ability to set up and manage finance systems (including sending/receiving invoices and cash handling)
  • A confident communicator with strong people skills
  • The capacity to work as part of a collaborative team 
  • Highly organised with the ability to work independently and prioritise workloads
  • Competent IT user with experience using accounting software (eg. Xero or Sage)
  • A proactive attitude to learning/developing new systems specific to arts organisations, including Arts Council reporting requirements
  • A desire to learn and grow 
  • Have a warm, polite and friendly manner and experience of dealing with a range of people.


  • Experience of mail-out systems such as Mailchimp or similar newsletter/bulk mail programmes 
  • Knowledge and understanding of event management, grant-funding processing or the third sector
  • Working knowledge of Google Suite applications (Docs, Drive, Gmail etc.)
To apply: 

Send a CV and covering letter which clearly demonstrates your suitability for the role relating to the job description. When applying please tell us about your interests and motivations. These documents can be emailed to

Closing date: 13th February 2022. We reserve the right to close applications before the closing date so would encourage you to submit your application as soon as possible.